We are currently recruiting for Legal Operations Assistant to join our Planning Government Infrastructure and Environment group in our Brisbane Office. Our Planning Government Infrastructure and Environment group is the trusted partner of public and private sector entities, for whom we are the legal and policy designers of strategic and tactical solutions to exceptionally challenging problems, in our chosen fields of planning, government, infrastructure and environment.
Key responsibilities for this role include: - Assist the Legal Operations Coordinator with the daily operations of the group including administrative and financial management
- Project Management of files including, budget monitoring, drafting of correspondence and various client reports.
- Assist the Legal Operations Coordinator with the management of group tender arrangements including tracking critical dates and contract requirements
- Manage authors calendars ensuing they are attending meetings and appointments and update interaction (CRM database) where appropriate
- Answer all phone calls promptly, taking messages and passing on to the relevant person
- Use CBP's document management system (iManage) to accurately save and retrieve all documents and emails on a daily basis in line with filing procedure
- Book travel travel/flights in accordance with CBP protocols
- Prepare bills, editing time entries and attaching creditors tax invoices to adhere to service standards and retainers
- Prepare cost agreements for all new matters
- Reconcile expense system for authors on a weekly basis
The successful candidate:
You will be supported in this close knit team, given training, mentoring and guidance from your peers and leader. You will need to be self-motivated and adaptable in this dynamic environment. Ideal background and skills include:
- A minimum of 3 years' experience working in a secretarial or administration role ideally with professional services
- Ideally prior experience within construction or planning and environment practice groups
- Ability to work autonomously and within a team
- Proficiency with Microsoft Office packages (Word, Excel, PowerPoint, Outlook)
- Organise and prioritise workload, be flexible, and work with tight timeframes
About us:
At Colin Biggers & Paisley, our workplace culture focuses on excellence without losing sight of work/life balance.
We established the Colin Biggers & Paisley Foundation which brings together our entire community offering, underpinned by a central strategy of promoting and protecting the rights of women and children in Australia and abroad through pro bono legal services, volunteering and charitable contributions.
We offer an environment where our values of Balance, Respect, Loyalty and Integrity guide all of our actions. We continually invest in our people, providing training, learning and support, a formal mentoring program and promoting a social and connected environment. We also offer other benefits such as social and sporting functions, rewards and recognition, casual Fridays, massages and professional memberships.
Inclusion and Diversity is a priority at Colin Biggers & Paisley. We welcome applications from all backgrounds regardless of gender identity, age, sexual orientation, disability or ethnicity.